Guidelinefordocumentschecking
BusinessLicenseBuildingfiresafetycertificate
Buildingstructuresafetycertificate/legalrealInsurancepolicy/certificates(buildingandpeople)
OPERATIONLICENSE
estatecertificate
BuildinglayoutTaxregister
OrganizationchartRecruitmentguidelines/policy/advertisement
EmployeeshandbookAnti-discriminationpolicy
FACILITYRULES
FactoryrulesincludingdisciplinarypolicyPromotionsystem/record
Dormitoryrules(ifapplicable)Complaintproceduresandsystems
Health&safetypolicyOccupationalhealthcheck
FireinspectionreportFirefightingequipmentlistandinspectionrecord
Firedrillprogram&recordsandfireevacuationTrainingrecord(includeoccupationalhealthand
plan&proceduresafety)
FirstaidercertificateFireofficercertificate
RegisterandannualinspectioncertificateofRegisterandannualinspectioncertificateof
boilers.elevators,forklifts,…
RegisterandannualinspectioncertificateofTestreportofpowergenerator
pressurevessels,…
Listofchemicals+MSDSHazardousmateriallist
HEALTH&SAFETY
ListofoperatorsauthorizedtohandletheQualifiedcertificateofdoctorornurse
chemicals
NoiseandtemperaturemonitoringRegularpestkillingrecords
Legalhygienecertificateofkitchen/canteenandRegularpotablewatertestsandcertificates
staffhealthcard
Machines''maintenance/repairplansandSpecialequipmentregistration/annualexamination
recordsrecord
Specialequipmentoperatorpermit/certificateElectricalinstallationinspectionrecords
(includingelectrician)
Accidentandinjuryregister&records/recurenceavoidingmeasures
RosterPersonnelfiles
CopyofIDcardsEntranceandannualhealthexaminationreports
JuvenileworkersregistrationrecordsatlocalLaborcontracts(allstaff)includingsecuritystaff
bureau
LegalofficialminimumwagedocumentDisciplinaryrecords
LeaverequestnotificationsResignationrecords
PiecerateproductionrecordsTimecardsorattendancerecords(1year)
EMPLOYEES
DOCUMENTSComprehensiveworkinghourssystemapproval/Paymentofsocialinsurance,namelistofsocial
extensionofovertimehoursapplicationinsurance,socialinsuranceregistration
withapprovalcertificate/insuredapproval
WagelistwithemployeesignaturesasverificationPayslips(1yearpayrolljournal)
WorkerscommitteerecordsCollectiveBargainingAgreements(CBA)
MeetingminutesofUnions/workers''Laborunion/Evidenceofelectionofworkers''
representativesrepresentatives
Workinglicensesforimmigrants&migrants&agencystaff
Sub-contractors''list
OTHERWORKFORCEMonitoringrecordsonsub-contractors''socialresponsibilitiesperformance
Homeworkers''namelist/monitoringrecordsonhomeworkers
MANAGEMENTSYSTEMSocialaccountabilitypolicy/Managementsystem/periodicinternalauditrecords
ICSGuidelinefordocumentschecking/01.2013
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