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Cover Letters by Rensselaer Polytechnic Institute -------------------------------------------------------------------------------- Introduction Content of the Cover Letter Format of the Cover Letter Sample Cover Letter Sample Cover Letter 2 The preliminary application for a professional position generally consists of two documents: a cover letter and a resume. This handout describes the cover letter; the resume is described in a separate Writing Center handout. While the resume is a somewhat generic advertisement for yourself, which you may send unaltered to scores of different companies, the cover letter allows you to tailor your application to each specific job. Although the thrust of your various letters may remain the same, with the assorted text-processing options available at RPI--options that include find-and-replace and merging capabilities--there is really no reason to have a single, generic cover letter. Each of your cover letters should bear the name and address of the company to which you are applying and should address by name the specific individual who will process your application. Each letter should also make specific references to the company and indicate your knowledge of and interest in the work the company is currently doing. In addition to tailoring your application to a specific job, the cover letter also allows you to highlight the most important and relevant accomplishments, skills, and experience listed in your resume. And it is where (if appropriate) you specifically request an interview. Finally, remember that your cover letter is, in a very real sense, a schematic of yourself. It reflects your personality, your attention to detail, your communication skills, your enthusiasm, and your intellect. Your cover letter and resume are usually all a prospective employer has to decide whether or not you will reach the next phase in the application process--the interview. Content of the Cover Letter In the very first paragraph of your letter, you should state what job you are applying for and how you learned about it. If you have any personal contacts in or with the company, you may want to mention them here. You should also state your general qualifications for the job. This paragraph should be brief, perhaps two or three sentences. The body of your letter should consist of one to three longer paragraphs in which you expand upon your qualifications for the position. Pick out the most relevant qualifications listed in your resume and discuss them in detail, demonstrating how your background and experience qualify you for the job. Be as specific as possible, and refer the reader to your resume for additional details. In the concluding paragraph of your letter, you should request an interview (or some other response, if appropriate). State where and when you can be reached, and express your willingness to come to an interview or supply further information. Close by thanking your reader for his or her time and consideration. Format of the Cover Letter The two attached samples illustrate the conventional format of a cover letter. These samples should also give you a better idea of the content and function of a cover letter. The entire text of your letter should, of course, be letter-perfect. -------------------------------------------------------------------------------- Sample Cover Letter 1234 15th Street Troy, New York 12180 January 30, 1987 Mr. John M. Curtis Recruiting Coordinator HAL Corporation 55 Washington Avenue New York, New York 10081 Dear Mr. Curtis: As an experienced computer programmer who is presently pursuing a master's degree in electrical engineering at Rensselaer Polytechnic Institute, I am writing to request information about possible summer employment opportunities with HAL. I am interested in a position that will allow me to combine the talents I have developed in both computer programming and electrical engineering. However, as you can see from the attached resume, I have extensive experience in many related fields, and I always enjoy new challenges. I feel that it is important for me to maintain a practical, real-world perspective while developing my academic abilities. I am proud of the fact that I have financed my entire education through scholarships and summer jobs related to my field of study. This work experience has enhanced my appreciation for the education I am pursuing. I find that I learn as much from my summer jobs as I do from my academic studies. For example, during the summer of 1986, while working for IBM in Boca Raton, Florida, I gained a great deal of practical experience in the field of electronic circuit logic and driver design. When I returned to school in the fall and took Computer Hardware Design, I found that my experience with IBM had thoroughly prepared me for the subject. Having said all this, I realize that your first consideration in hiring an applicant must not be the potential educational experience HAL can provide, but the skills and services the applicant has to offer. I hope the experience and education described in my resume suggest how I might be of service to HAL. I welcome the opportunity to discuss with you how I might best assist HAL in fulfilling its present corporate needs. I will be available for employment from May 14 through August 31, 1987. Please let me know what summer employment opportunities are available at HAL for someone with my education, experience, and interests. You can reach me at the above address or by phone at (518) 271-0000. Thank you for your consideration. Sincerely yours, Joan Doe -------------------------------------------------------------------------------- Sample Cover Letter 34 Second Street Troy, New York 12180 October 4, 1986 Mr. James Roberts Recruiting Coordinator Department DRR 1201 Database Corporation Princeton, New Jersey 05876 Dear Mr. Roberts: Your advertisement for software engineers in the January issue of the IEEE Spectrum caught my attention. I was drawn to the ad by my strong interest in both software design and Database. I have worked with a CALMA system in developing VLSI circuits, and I also have substantial experience in the design of interactive CAD software. Because of this experience, I can make a direct and immediate contribution to your department. I have enclosed a copy of my resume, which details my qualifications and suggests how I might be of service to Database. I would like very much to meet with you to discuss your open positions for software engineers. If you wish to arrange an interview, please contact me at the above address or by telephone at (518) 271-9999. Thank you for your time and consideration. Sincerely yours, Joseph Smith |
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