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Tips:  Content： Meeting minutes are the detailed notes that serve as an official written record of a meeting or conference. The person in charge of the gathering usually asks one of the participants to tend to this task. One day, that someone could be you! While it's not a terribly difficult job, it is an important one. Since meeting minutes are an official record of what transpired, accuracy is required. You will have to take detailed notes that people must be able to refer to later if necessary. 会议纪要，是作为会议或专题研讨会的详细的正式书面记录。负责召集会议的人，通常会让其中一个会议参与者去做会议纪要。是的，总有一天，你需要去做会议纪要！做会议纪要，并不是一个很难的工作，但却是一项非常重要的工作。因为，会议纪要是对会议上为人所知的事项的正式记录，准确度要求高。如果需要的话，你必须记下详细的记录，可以供相关人员在后续进行参考。 Here are some pointers to help you handle this task with finesse. Find out what to do before, during, and after the meeting. 以下，是一些可以帮助你熟练地处理会议纪要的要点，你要搞清楚自己在会议之前、会议期间和会议之后应该做什么。 Before the Meeting 会议之前 -Choose your recording tool: The first thing you must do is decide how you will take your notes. Will you go old school and use pen and paper or will you go tech and use a laptop computer, tablet, or smartphone. Check with your boss to see if he or she prefers you to use a particular method. It is unlikely but possible. 选择记录的工具：你所要做的第一件事，是要决定怎么样记录会议纪要。你会很传统地使用笔和纸吗？或者你会去利用高科技，使用笔记本电脑，平板电脑，或智能手机去做会议记录？问问你的老板，看看他或她是否倾向于你去使用某种特定方法去记录会议纪要。让你用某种特定方法去记录会议纪要的可能性不大，但却是有这种可能的。 -Make sure your tool of choice is in working order and have a backup just in case your original one fails. If you bring a laptop, for instance, have pen and paper handy as well. You don't want to have to stop the meeting while you search for something to write on if your computer crashes. 请确保你选择的记录会议纪要的工具能够正常使用，并且有做备份方案，以防你选择的工具不能用了。比如说，如果你带的是笔记本电脑，请也把笔与纸带着。如果你的笔记本电脑死机了，你可不能在开会的时候停下来去找书写会议纪要的工具。 -Read the meeting agenda before the meeting starts. It will allow you to formulate an outline for your minutes. Leave some space below each item on it and write your notes there. Doing this will make your job a little easier, as long as the person running the meeting sticks to the agenda. 在会议之前，请阅读下议程。会议议程，可以为你的会议纪要制定大纲。在每一项大纲底下留出一些空间，并在上面写上你的笔记。只要参与会议的人能按照会议议程进行，那就能让你的会议纪要工作变得更加容易一些。 During the Meeting 会议期间 -Pass around an attendance sheet and make sure everyone signs in. You will need to include a list of all attendees in the official meeting minutes. 传递下会议签到表，确保会议的参与者都签到。在正式的会议记录中，你需要列出参与者的名单。 -Make sure you know who everyone is. That way you will be able to identify who is speaking and correctly record that information. 确保你认识所有的会议参与人。这样会让你能知道会议上说话的是谁，并能做到准确记录。 -Note the time the meeting begins. 记录会议开始的时间。 -Don't try to write down every single comment. It is okay to include only the main ideas. Be very careful not to leave out items with which you disagree. Your biases shouldn't influence you. Remember this is an official account and not your opinion of what happened! 不要尝试去记录所有的点。只要记录要点即可！仔细一点，不要遗漏你不同意的内容。你的偏见不应该影响到你！请牢记，会议纪要是正式的报告，而不是你自己对所发生的事情的观点。 -Write down all motions, who made them, and the results of votes, if any; you don't need to write down who seconded a motion. Of course, the rules of your organization may differ so verify them first. 写下所有的提议，谁提出来的，如果有的话，还要记录投票的结果；你不需要写下谁投了赞成票。当然，组织的规则可能会有所不同，所以，首先请你去核实下这些规则。 -If votes on any motions or discussions are deferred until the next meeting, make a note of that. 如果，在会议上有推迟提议或讨论到下一次的会议的话，请记下来。 -Record the ending time of the meeting. 记录下会议结束的时间。 After the Meeting 会议之后 -Type up the minutes as soon as possible after the meeting while everything is still fresh in your mind. If you find an error in your notes or if you have a question, you can get it cleared up quickly by talking to other attendees. 在会议结束后，趁着一切都还记忆犹新，你要尽快把会议纪要整理好。如果你在会议纪要中发现了错误，或者你有疑问，可以与其他与会者交谈来迅速消除错误。 -On the final copy of the minutes, Include the name of the organization, title of the committee, type of meeting (daily, weekly, monthly, annual, or special), and its purpose. 会议记录的最后副本，包括组织名称、委员会名称、会议类型（日常会议、每周例会、月度会议、年度会议，或者专题会议），以及会议的目的。 -Give the times it began and ended. 给出会议开始与结束时间。 -Provide the list of attendees and a note about who ran the meeting. You can also indicate here that you took the minutes. Include your name on the list of participants and, in parentheses after your name, say that you took the minutes. Alternatively, at the end of the document you can sign off by writing "Respectively submitted by," followed by your name. 提供与会者名单，以及谁主持会议的说明，也可以说明你做了会议纪要。把你的名字写在与会者名单上，在你名字后面的括号里注明你做了会议记录。或者，在文件的结尾，你可以写“分别由谁提交”，然后是你们的名字。 -Proofread the minutes before you submit them. Ask someone else who attended to look them over as well. He or she will be able to let you know if you accidentally left something out. 在正式提交会议纪要之前，请再校对一下记录，也请参与会议的其他人一起看看。如果你在会议纪要上不小心遗漏了一些内容，他或她将能够让你知道。 Submit them to the person who ran the meeting unless instructed to do otherwise. 除非另有指示，没有特殊情况的话，请将会议纪要提交给会议的主持人。 【特别提醒】 |
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